Connecting with recruiters as someone seeking a career in the Monitoring and Evaluation industry is one of the best strategies for scoring the interview you need to get the job you want. Yet many job seekers find reaching out intimidating because they don’t know how to email a recruiter. In this article, we’ll show you a few sample emails to help you get past fumbling around for the right words to present yourself in a way no recruiter could ignore.

Ready to learn? Then let’s get started!

Why Should You Email A Monitoring and Evaluation Recruiter #

Emailing a monitoring and evaluation recruiter is a great way to get your foot in the door of the industry. Monitoring and evaluation is a rapidly growing field, and recruiters are always looking for talented and qualified candidates. By emailing a recruiter, you can introduce yourself and your Monitoring and Evaluation qualifications, and potentially land an interview or even a job.

The obvious answer is that you write emails just because you want the M&E position, however, a better explanation is required at this point. The reason why you should write to a Monitoring and Evaluation recruiter is that you want to represent yourself as bringing value to the company that you wish to work for.

By writing an email to a recruiter as an M&E expert in a professional, concise, and coherent manner you are winning the argument that you should be hired for the position. It means you’re giving ‘’proof’’ that you’re a good fit for the position.

How to Email a Recruiter #

Recruiters want to hear from you. It’s their job to find the perfect candidates for the positions they need to fill, and they’re on the lookout for talent. But recruiters also get a lot of emails, and their time is precious. Make sure your message meets these criteria.

• It’s respectful. Remember that you’re communicating in a professional capacity. Be friendly (Hi Amy,) but not too casual (Well, hello there, Amy!).
• It clearly states your intent. What’s the purpose of your email? You need to know what you want the recruiter to do for you (consider your resume, schedule a chat, interview you) and communicate it clearly.
• Ensure the email is brief. Get to the point. You don’t have to include a lot of background information; just say what you need to say.
• Make sure the email is well-written. Get rid of filler words and phrases. Avoid email clichés.
• Your email should be accurate. Be sure you spell and format the company’s name correctly. Get the recruiter’s name right.

Here’s a tip: Is it okay to contact a recruiter on LinkedIn? Yep. 87% of recruiters use LinkedIn regularly, including to connect with potential candidates. Just make sure you avoid this common faux pas when you reach out.

Also Read: LinkedIn Profile Tips: from Summary & Headline to Images

Example of Monitoring and Evaluation Email Templates #

You can use the following examples as templates in a variety of situations to create a positive first impression with the recruiter and win an advantage over the competition.

#1. Responding To A Recruiter If They Emailed You First #

Subject Line: Monitoring and Evaluation expert at XXXX Company 

Dear (recruiter’s name),

Thank you for the opportunity to offer me the position as it is a perfect fit for me. I have 5 years of experience in the monitoring and evaluation industry. (list something of value that you’ve done).

During this time I have worked for (name the companies that you worked for) and I have demonstrated that I am fully capable of fulfilling the expectations of (name the company that is hiring) if they hire me.

Please review my resume attached with this mail. Let me know a suitable time to meet and discuss further. I believe that I am an excellent candidate for this position. (I’ve attached some ideas that might be of assistance to (name of company).

Thank you for the opportunity.

Yours sincerely,

(Your sign-off)

In this case, you have conveyed that the responsibilities of the position are understood and have provided some evidence( as ideas) as well to gain the trust of the recruiter and increase the chances of recruitment.

#2. Writing An Unsolicited Email To A Recruiter #

Subject Line: Seeking an opportunity in your organization as an M&E expert 

Dear (recruiter’s name),

My name is (your name) and from (website or media where you found their name) I understand that you actively recruit (name of position) for (name of the recruiter’s company).

I’ve been working as a monitoring and evaluation officer with (name of your current employer) for 5 years and in that time I’ve (list something of value that you’ve done).

If you have an opportunity for an M&E expert, then I would greatly appreciate meeting and talking further about how we may work together.

Please take your time to review my attached resume. I believe that I would be an excellent candidate for the available position, and I’m waiting for the opportunity to meet you in person and discuss how my data analysis skills and experience can benefit your company. 

Thank you for the opportunity.

Yours sincerely,

(Your sign-off)

There are times when you have to be bold enough to take the initiative and this is an example of that. If you can make this into a habit then your career will accelerate as you write with clarity and remember the basic points to follow.

When the recruiter invites you for an interview, virtual or not, remember to go through our best practices for virtual meetings. 

Key Takeaway  #

Remember the following points as you craft your first email to a recruiter:

• Be professional, concise, and clear. Recruiters read hundreds of emails every day, so they won’t appreciate a verbose email.
• Use the correct document format. A recruiter will not be impressed if you use a document format that they didn’t ask for.
• The default document format is Microsoft Word unless you’re told otherwise.
• Sending documents is acceptable in PDF but it isn’t suitable for resumes.
• Write an email to the recruiter as soon as it is practical after you’ve researched the company
• Demonstrate the value that you will bring to the company if you’re hired by them.
• Be polite. You’ll always catch more with honey than vinegar.
• Make sure your resume is customized exactly for an M&E role.

Lastly, have a clear idea of what you want to achieve before you start writing an email to a recruiter.

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